Turn Unpaid Claims Into
Recovered Revenue
RMBServ's certified AR specialists actively pursue every outstanding claim reducing your aging buckets, eliminating write offs, and maximizing the revenue your practice has already earned.
What is Accounts Receivable Management?
Accounts Receivable (AR) Management is the systematic process of tracking, following up, and collecting all outstanding payments owed to your medical practice from insurance companies and patients alike.
When claims go unpaid due to denials, underpayments, or payer delays, your revenue stalls. RMBServ proactively pursues every dollar so your cash flow stays strong and your aging stays low.
Many healthcare practices lose up to 20–30% of earned revenue simply because unpaid claims aren't followed up on properly. Without dedicated AR management, aging claims pile up and eventually get written off money that should have been yours.
RMBServ's certified AR team works every single claim from submission to final payment, handling follow ups, appeals, and resubmissions on your behalf. We never let a claim go quietly.
Insurance AR Management
We chase every unpaid, underpaid, and denied insurance claim until it is fully resolved working directly with payers to accelerate your reimbursements.
Patient AR Management
We handle patient balance follow-up professionally and compliantly generating statements, managing inquiries, and collecting balances owed after insurance processes.
Claim Tracking & Follow-Up
Active monitoring of every submitted claim with proactive payer follow up before deadlines no silent denials, no delays.
Denial Management & Appeals
Every denied claim is analyzed, documented, and appealed with proper clinical support to maximize reversal rates.
Aging Bucket Analysis
Claims sorted and prioritized by age (0–30, 31–60, 61–90, 90+ days) so the highest-risk accounts are resolved first.
Underpayment Recovery
Every remittance compared against contracted fee schedules we dispute and recover underpayments you didn't even know existed.
Detailed AR Reporting
Monthly reports with full transparency on recovery rates, denial trends, payer performance, and outstanding balances.
Our Complete AR Recovery Process
From the first claim submission to the final payment posted every step handled by our certified AR specialists with full accountability and transparency.
AR Audit & Assessment
We begin with a free comprehensive audit of your existing accounts receivable. We identify all outstanding claims, categorize them by payer and age, and pinpoint the root causes of your denials and write offs giving you a clear picture of your revenue situation.
Claim Prioritization
All outstanding claims are sorted into aging buckets — 0–30, 31–60, 61–90, and 90+ days. We prioritize by dollar value and timely filing deadline urgency, ensuring the claims most at risk of expiring or being written off are addressed immediately.
Active Payer Follow-Up
Our specialists contact insurance payers directly by phone, online portal, and written correspondence to track claim status, resolve holds, and accelerate payment processing. No claim sits unanswered every follow up is documented and tracked.
Denial Appeals & Resubmission
Every denied claim is fully analyzed to determine the correct appeal strategy. We prepare and submit appeals with proper clinical documentation, corrected codes, and supporting records maximizing your reversal rate and recovering revenue others would write off.
Underpayment Identification & Recovery
We cross-reference every remittance advice against your contracted fee schedules to catch underpayments. When a payer pays less than your contracted rate, we dispute it, provide supporting documentation, and recover the difference on your behalf.
Payment Posting & Reconciliation
Once payments arrive, we accurately post all insurance payments, adjustments, contractual write offs, and patient balances to your practice management system keeping your books perfectly reconciled and up to date at all times.
Reporting & Continuous Optimization
You receive detailed monthly AR reports with full transparency recovery rates, denial trends by payer, aging analysis, and revenue cycle KPIs. We identify patterns and optimize your billing workflow to prevent the same issues from recurring.
1–4 Week Onboarding
Get fully set up and billing within 1 to 4 weeks zero disruption to your practice
15+ Software Compatible
Works with Epic, Kareo, AdvancedMD, eClinicalWorks, and more
HIPAA Secure
Full HIPAA compliance on every claim, communication, and data exchange
Dedicated AR Team
Your own US-based AR specialists, always available and accountable
AR Recovery That Delivers Real Results
We don't just follow up on claims we fight for every dollar your practice has already earned. Here's what makes RMBServ different from every other AR management option.
⭐ Top Reason — You Only Pay When We Recover
Our AR management runs on a flat 3.99% of collected revenue fully performance based. If we don't recover your money, you owe us nothing. We are completely aligned with your financial success because when you win, we win.
of Collections Only
97% Recovery Rate
We recover 97% of all worked AR far above the industry average of 70–80%. No claim gets written off without a full follow-up and appeal process.
18-Day Average AR
We reduce your average days in AR from the industry standard of 40–50 days down to just 18 days dramatically improving your practice's cash flow.
HIPAA Certified & Secure
All AR work is handled by our dedicated, HIPAA-certified team in the US. Your patient data is protected at every step. Your patient data is protected at every step.
Full Transparency Always
Detailed monthly reports show exactly what we worked, what we recovered, denial trends by payer, and what is still outstanding complete visibility, no surprises.
Works With Your Software
We integrate with 15+ practice management systems Epic, AdvancedMD, Kareo, eClinicalWorks, and more. Zero disruption to your existing workflow.
Dedicated 24/7 Team
Our AR specialists are available around the clock. Urgent issues like timely filing deadlines are addressed immediately day, night, or weekend.