Accounts Receivable Management -

Turn Unpaid Claims Into
Recovered Revenue Recovered Revenue Recovered Revenue

RMBServ’s certified AR specialists actively pursue every outstanding claim reducing your aging buckets, eliminating write offs, and maximizing the revenue your practice has already earned.

Get Free AR Audit

650-240-0061

97%

AR Recovery Rate

↑ Above industry avg

18d

Avg Days in AR

↓ Industry avg: 45d

99%

Claim Acceptance Rate

↑ First-pass rate

3.99%

Flat Rate Collections Only

✓ No hidden fees

What We Handle For You

Active

Included

0 – 90d+

Included

Full Detail

Code Systems We Use

About This Service
Accounts Receivable Accounts Receivable Accounts Receivable Management?

Accounts Receivable (AR) Management is the systematic process of tracking, following up, and collecting all outstanding payments owed to your medical practice from insurance companies and patients alike.

When claims go unpaid due to denials, underpayments, or payer delays, your revenue stalls. RMBServ proactively pursues every dollar so your cash flow stays strong and your aging stays low.

Many healthcare practices lose up to 20–30% of earned revenue simply because unpaid claims aren’t followed up on properly. Without dedicated AR management, aging claims pile up and eventually get written off money that should have been yours.

RMBServ’s certified AR team works every single claim from submission to final payment, handling follow ups, appeals, and resubmissions on your behalf. We never let a claim go quietly.

30–90d

Avg age of unpaid claims before write off at most practices

97%

RMBServ AR recovery rate well above the 70% industry avg

18d

Avg days in AR with RMBServ vs 40–50 days industry standard

3x

Typical revenue increase for practices switching to RMBServ AR

Insurance AR Management

We chase every unpaid, underpaid, and denied insurance claim until it is fully resolved working directly with payers to accelerate your reimbursements.

Patient AR Management

We handle patient balance follow-up professionally and compliantly generating statements, managing inquiries, and collecting balances owed after insurance processes.

Core AR Services Included

Claim Tracking & Follow-Up

Active monitoring of every submitted claim with proactive payer follow up before deadlines no silent denials, no delays.

Denial Management & Appeals

Every denied claim is analyzed, documented, and appealed with proper clinical support to maximize reversal rates.

Aging Bucket Analysis

Claims sorted and prioritized by age (0–30, 31–60, 61–90, 90+ days) so the highest-risk accounts are resolved first.

Underpayment Recovery

Every remittance compared against contracted fee schedules we dispute and recover underpayments you didn't even know existed.

Detailed AR Reporting

Monthly reports with full transparency on recovery rates, denial trends, payer performance, and outstanding balances.

Step by Step

Our Complete AR Recovery AR Recovery AR Recovery Process

From the first claim submission to the final payment posted every step handled by our certified AR specialists with full accountability and transparency.

Step 1

AR Audit & Assessment

We begin with a free comprehensive audit of your existing accounts receivable. We identify all outstanding claims, categorize them by payer and age, and pinpoint the root causes of your denials and write offs giving you a clear picture of your revenue situation.
Free Audit Aging Analysis Denial Root Cause

Step 2

Claim Prioritization

All outstanding claims are sorted into aging buckets — 0–30, 31–60, 61–90, and 90+ days. We prioritize by dollar value and timely filing deadline urgency, ensuring the claims most at risk of expiring or being written off are addressed immediately.
0–30 Day Bucket 31–60 Days 90+ Day Recovery

Step 3

Active Payer Follow-Up

Our specialists contact insurance payers directly by phone, online portal, and written correspondence to track claim status, resolve holds, and accelerate payment processing. No claim sits unanswered every follow up is documented and tracked.
Phone Follow-Up Portal Management Written Correspondence

Step 4

Denial Appeals & Resubmission

Every denied claim is fully analyzed to determine the correct appeal strategy. We prepare and submit appeals with proper clinical documentation, corrected codes, and supporting records maximizing your reversal rate and recovering revenue others would write off.
Coding Corrections Clinical Documentation Timely Appeals

Step 5

Underpayment Identification & Recovery

We cross-reference every remittance advice against your contracted fee schedules to catch underpayments. When a payer pays less than your contracted rate, we dispute it, provide supporting documentation, and recover the difference on your behalf.
Fee Schedule Audit EOB Review Payer Dispute

Step 6

Payment Posting & Reconciliation

Once payments arrive, we accurately post all insurance payments, adjustments, contractual write offs, and patient balances to your practice management system keeping your books perfectly reconciled and up to date at all times.
ERA/EOB Posting Patient Balances Reconciliation

Step 7

Reporting & Continuous Optimization

You receive detailed monthly AR reports with full transparency recovery rates, denial trends by payer, aging analysis, and revenue cycle KPIs. We identify patterns and optimize your billing workflow to prevent the same issues from recurring.
Monthly Reports KPI Tracking Trend Analysis

1 - 4 Week Onboarding

Get fully set up and billing within 1 to 4 weeks zero disruption to your practice

15+ Software Compatible

Works with Epic, Kareo, AdvancedMD, eClinicalWorks, and more

HIPAA Secure

Full HIPAA compliance on every claim, communication, and data exchange

Dedicated AR Team

Your own US-based AR specialists, always available and accountable

Why Choose RMBServ

AR Recovery That Delivers
Real Results Real Results Real Results

We don’t just follow up on claims we fight for every dollar your practice has already earned. Here’s what makes RMBServ different from every other AR management option.

You Only Pay When We Recover

Our AR management runs on a flat 3.99% of collected revenue fully performance based. If we don’t recover your money, you owe us nothing. We are completely aligned with your financial success because when you win, we win.

0 .99%

Collections Only

$ 0

Upfront cost

0 %

Recovery Rate

0 /7

Always available

97% Recovery Rate

We recover 97% of all worked AR far above the industry average of 70–80%. No claim gets written off without a full follow-up and appeal process.

18 - Day Average AR

We reduce your average days in AR from the industry standard of 40–50 days down to just 18 days dramatically improving your practice's cash flow.

HIPAA Certified & Secure

All AR work is handled by our dedicated, HIPAA-certified team in the US. Your patient data is protected at every step.

Full Transparency Always

Detailed monthly reports show exactly what we worked, what we recovered, denial trends by payer, and what is still outstanding complete visibility, no surprises.

Works With Your Software

We integrate with 15+ practice management systems Epic, AdvancedMD, Kareo, eClinicalWorks, and more. Zero disruption to your existing workflow.

Dedicated 24/7 Team

Our AR specialists are available around the clock. Urgent issues like timely filing deadlines are addressed immediately day, night, or weekend.

Stop Losing Revenue to Unpaid Claims Unpaid Claims Unpaid Claims

Get a free AR audit today and discover exactly how much revenue your practice is leaving behind. Our team will analyze your outstanding claims and show you a clear recovery path at zero cost and zero obligation.